Since the health crisis, the need for digital solutions for companies has democratized remote working, especially for recruiters, who have to reinvent a way of recruiting without meeting the candidate… even to sign the employment contract!
According to a study carried out by Usine Digitale and Sopra HR, in 2021, nearly 60% of HR professionals will find that recruiting new employees remotely is one of the changes in their profession closely linked to Covid-19.
While HRIS tools are valuable resources for companies, they don’t necessarily cover all the needs of recruiters.
So how do you go about managing your employment contracts, and then signing them remotely, when you’re a recruiter?
Generate and sign a remote employment contract
An employment contract is an agreement between employee and employer. Once signed, it sets out the legal obligations by which they are bound for the duration of the contract.
For the most part, human resources departments are responsible for drawing up these contracts.
Their content varies from company to company. However, they must include the information required by the French Labor Code, as well as the employee’s job title, salary, working hours, place of work, etc. Certain clauses (confidentiality, non-competition, etc.) may also be added.
The exchange of this employment contract for signature between a company and a future employee is a key moment! It is governed by strict rules, and therefore needs to be done properly and in a short space of time.
Using a CLM with electronic signature can help you generate and sign these employment contracts quickly and efficiently, saving you time… and productivity!
Managing employment contracts in a CLM
Gone are the days of amassing employment contracts in binders and wasting time looking for the right document!
Today, it’s quite likely that you’ll generate your employment contracts on a word processor, send them and store them digitally and securely (we hope ????).
But did you know that there’s a simpler way? Thanks to a SaaS contract management solution like DiliTrust, you can store, generate, validate or even have your contracts signed, wherever you are, in complete security.
All your data and those of your candidates are protected. ????
The advantages of a CLM in managing employment contracts
Our DiliTrust CLM is a collaborative tool designed to optimize all your company’s contractual processes.
In particular, it supports HR throughout the entire contract lifecycle, saving you time and productivity, and enabling you to concentrate on your high value-added tasks.
Among the advantages of a CLM such as DiliTrust in the HR business are :
Automated contract generation
Customize your own employment contracts based on predefined templates! You save time not only in contract generation, but also in negotiation. Thanks to the legal clausier, your clauses are pre-registered and all you have to do is select the one you need.
Interoperability with Word or Gsuite
It’s great to be able to automate the writing of your contracts, but it’s even better when you can keep the tools you’re used to working with! With a CLM like DiliTrust, you can connect our solution to your favorite word processors.
The centralization of all your data
All your contracts are kept up to date in a secure database that you can consult at any time, from any location. All versions of your contracts are stored in the same place, so you can always keep track of any changes.
The alert and notification system
Thanks to a CLM like DiliTrust, and in particular the artificial intelligence it uses, you’re notified in real time so you don’t miss any deadlines, such as the end of a trial period or the deadline for responding to an offer.
Customizable dashboards
Statistical data can be isolated in dashboards, giving you a real-time overview of your department’s contractual activity. A handy tool for your own audits and for reporting to your superiors!
Signing an employment contract remotely with a CLM
Thanks to a CLM like DiliTrust, you can also have all your employment contracts signed remotely! And all in total security.
Today, electronic signature tools are a must for all professionals who need to sign contracts. They are a real asset for gaining in efficiency and speed, as they enable the signature process to be dematerialized in complete legality.
All electronic signature tools comply with the EU‘s eIDAS regulation.
Our solution connects seamlessly to most of the electronic signature players on the market! In other words, the connection is made automatically.
This way, signing a remote employment contract has never been easier.
How does it work?
Once the contract has been finalized in DiliTrust, all you have to do is send an electronic signature request to the candidate – and future employee. There’s no need to print out the contract, no need to send it off, and no need to make an official appointment in a hurry, as the candidate is instantly informed by e-mail. They can then read the contract at their own pace and sign immediately.
Thanks to a CLM coupled with electronic signature software, an employment contract can be signed in just a few minutes! So you can welcome your new employees as quickly as possible.
“I was pleasantly surprised by the speed and simplicity of DiliTrust’s signature process during my hiring.
I remember receiving my employment contract by email, ready for signature via DocuSign, within minutes of my reply! I signed my contract within the day, and was able to quickly start my notice period with the company I was working for at the time.
At a pivotal stage in my professional life, both exciting and anxiety-provoking, this innovative process made me feel much more secure.“Stéphanie, Marketing Department
Bonus:
The path doesn’t end with the employment contract with your new employees.
Thanks to DiliTrust, you can also have them sign all the documents linked to their onboarding, such as equipment handover documents.
What efficiency!
Would you like to find out more about our DiliTrust CLM to facilitate your hiring processes?
